English Cover Letter Job Inquiry

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Letter of Inquiry

A letter of inquiry is a cover letter that asks about possibilities for an internship or position.

A letter of inquiry may be used in a variety of cases, including when:

  • A job or internship is posted, and you would like to express interest and inquire about the availability of the same or similar opportunity at a future time (next semester, summer, etc.) that better fits your schedule
  • A networking contact has recommended an organization, and you would like to inquire about possibilities for an internship with the organization (include his or her name as a reference)

LETTER CHECKLIST

HEADING

  • Full name, mailing address with zip code, email address and phone number
  • Date that you send the letter
  • Salutation that addresses an individual by name (may require web research or a phone call to the organization)

OPENING PARAGRAPH

  • Introduction of yourself as a Hope College student with a ________ major inquiring about the availability of an internship experience at the organization
  • A one-sentence summation of how you identified the organization
  • Beginning date and time frame of your availability for work (summer, fall semester, etc.), as well as the number of hours per week available
  • Information that you are pursuing an internship for academic course credit, if applicable
  • An indication that you are pursuing an internship primarily for experience and are flexible with job responsibilities and compensation, if applicable

SECOND/THIRD PARAGRAPH

  • Information about your coursework and how the knowledge you have gained at Hope will benefit the organization (including computer skills and programs used in and out of the classroom)
  • Several sentences highlighting your previous experiences, including paid and unpaid work and volunteer positions, and how the skills gained from those experiences would benefit you

LAST PARAGRAPH/CLOSING

  • A reference to your enclosed resume that highlights your experience and provides contact information
  • A telephone number and email address that may be used to contact you with questions regarding your application
  • Information on when and how you will contact the letter reader to follow up
  • A standard closing statement such as “Sincerely,” followed by your name, signature and the words  “Enclosure: Resume”

SAMPLE LETTER OF INQUIRY

Your street address
City, State, Zip Code
Date

Name of recipient
Title
Name of Organization
Address
City, State, Zip Code

Dear Dr./Mr./Ms. _______________________:

I am a junior Hope College student working toward a Bachelor of Arts in Sociology with a focus in Criminal Justice. I am seeking an internship for the summer of 20XX, and while researching opportunities in the field of juvenile criminal justice, I found your program listing internship opportunities for the fall semester on the Department of Justice website. I am writing to inquire about possible internship opportunities with the Marion County Family Court in the upcoming months of May through August 20XX. I am seeking an internship primarily for experience, and am therefore flexible with both internship possibilities and compensation.

My background and coursework have supplied me with many skills, as well as an understanding of common issues with the adolescent community. A few examples of my experience include:

  • Courses in sociology and social work, criminology, and business computing
  • Summer work as a hotline assistant for a local intervention center, involving peer counseling for teenagers about personal concerns with referrals to appropriate professional services
  • Active involvement at Hope College as a Resident Assistant, which requires me to establish rapport with thirty residents and advise them on personal matters, as well as university policies

My enclosed resume provides additional details about my background and experience. I may be reached at (616) 123-4567 or youraddress@hope.edu with any questions or comments regarding my inquiry. Thank you for your time.

Sincerely,

(4 spaces left for handwritten signature, or electronically sign your PDF)

Your name

Enclosure: Resume

Cover Letter Examples and Writing Tips

100+ Free Cover Letter Samples Listed By Type, Format, and Job

When applying for a job, a cover letter should be sent or posted with your resume or curriculum vitae. A cover letter is a (typically) one-page document that explains to the hiring manager why you are an ideal candidate for the job. It goes beyond your resume to explain in detail how you could add value to the company.

It can be helpful to look at cover letter samples when writing your own. A sample can help you decide what to include in your letter, and how to format the letter.

This collection of free professionally written cover letter examples will help you get started. Below you'll find both hard copy and email examples, for a variety of different types of employment inquiries and job applications including general cover letters, cold contact cover letters, referral letters, customized cover letters, job promotion letters, networking outreach letters, and letters to inquire about unadvertised openings.

Cover Letter Examples and Templates

These samples, templates, ​and examples of different types of cover letters will give you ideas and suggestions for your letter. Read through some samples, and then customize your own letter so it shows why you should be selected for an interview.

Cover Letter Samples

Review examples of cover letters and email cover letter messages for a variety of circumstances.

Applying for a New Job

Applying for a Transfer or Promotion

Email Cover Letter Examples

Inquiry and Networking Letters

Cover Letters With a Referral

Cover Letter Formats and Templates

Review examples of professional formats, layouts, and templates to use to apply for jobs.

Examples Listed by Type of Applicant

These cover letter samples are for candidates who are applying for a specific type or level of position.

Tips for Writing a Cover Letter

Tailor each letter to the job. It takes a little extra time, but be sure to write a unique cover letter for each job. Your cover letter should be specific to the position you are applying for, relating your skills and experiences to those noted in the job posting.

Use keywords. One useful way to tailor your letter to the job is to use keywords from the job posting. Circle any words from the job posting that seem critical to the job, such as specific skills or qualifications. Try to use some of these words in your letter. This way, at a glance, the employer can see that you match the requirements of the job.

Explain how you will add value. Think of concrete ways to prove you will add value to the company. Include examples of specific accomplishments from previous jobs. For example, if you helped reduce turnover by 10% at your last company, or implemented a filing strategy that reduced file errors by 15%, include this information. Try to quantify your successes when possible to clearly demonstrate how you could add value at the company.

Look at cover letter samples. Check out a few sample cover letters before writing your own.

Samples will give you an idea of what information to include in your cover letter, and how to format the letter. However, never simply copy and paste a sample cover letter. Change the letter to fit your specific skills and experiences, and the job you are applying for.

Edit, edit, edit. Your cover letter is your first, and best, chance to sell the hiring manager on your candidacy for employment, so make sure it's perfect. Read through your letter, proofreading it for any spelling or grammar errors. Ask a friend, family member, or career counselor to read it as well. You want to make sure the letter is polished before submitting it.

What Else You Need to Know:How to Write a Cover Letter in 5 Easy Steps

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